Event Coordinator - State Farm Stadium

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. POSITION: Event CoordinatorDEPARTMENT: Event ServicesREPORTS TO: Director, Event Services FLSA STATUS: Exempt LEGENDS GLOBALLegends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! Summary The Event Coordinator is responsible for coordinating all aspects of post-booking stage services for assigned events. This position will have sole responsibility to coordinate 30 - 40 varying sized events per year. Essential Duties and ResponsibilitiesInclude the following. requirements and supporting documentation for each event and distribute to appropriate staff, communicating changes prior to event. Present event data sheets & reviews in weekly interdepartmental event planning meetingsSubmit relevant floor plans and stamped drawings to the fire marshal’s office for events and serve as the liaison for the client. Inspect facilities and event space to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codesOversee the computing of costs for billing of services and equipment rental chargesReview and approve final billing to facility users prior to release of invoiceAccurately inputs and updates all information pertinent to definite sales accounts into the facilities’ established event management software solution. Assist Sales Department in preparation of written cost estimatesInterpret and apply all relevant federal, state and local regulationsRoutinely serve as Manager on Duty, serving as a facility representativeOversee event staffing while serving as Manager on DutyRespond to visual and audible alarms from building automation safety systems. Make immediate decisions and communicate with all users of the facility in an emergency situationCoordinate staff trainings with Legends Global Sales and stadium partners. Provide assistance to the EOC, Security & Guest Services departments as necessaryA passion for the event business! requirements listed below are representative of the knowledge, skill, and/or ability required. skills in Microsoft office applications and word processing, spreadsheets, database, presentation, CAD and internet softwareEducation and/or Experience Bachelor's Degree from four-year University1 to 2 years related experience and/or training. Or equivalent combination of education and experiencePossession of, or ability to obtain a current CPR certificateSkills and Abilities Plan, service, and supervise medium-to-large-scale events with minimal supervision and to interact with all levels of staff and clients. Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectivesCommunicate clearly and concisely in the English language, both orally and in writingEstablish and maintain effective working relationships with staff, contractors and facility usersWork a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) work days and extended numbers of daysComputer Skills To perform this job successfully, the individual should have some computer skills. WORKING CONDITIONSLocation: On-site – 1 Cardinals Dr., Glendale, AZ 85305Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTEThe essential responsibilities of this position are described under the headings above. duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.