Assistant Director, Athletic Business Operations

Posting DetailsPosting InformationPosting Number SAECC4337 Advertised Title Assistant Director, Athletic Business Operations Campus Location Main Campus (Memphis, TN) Position Number 002741 Category Staff (Hourly/Monthly) Department Athletic Business Office Minimum Position QualificationsBachelor’s degree and two (2) years of relevant experience. experiences within NCAA athletics or professional sport environment. Applicants must be authorized to work in the U. S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Special ConditionsThe department is especially interested in candidates with experience working in an intercollegiate business unit. Initial screening date will begin Friday, September 17, 2025, and will occur each Wednesday until the position has been filled. Work ScheduleMonday – Friday8:00 a.m. – 4:30 p.m. Will require work beyond normal schedule to include some nights, weekends, and holidays. Posting Date 09/10/2025 Closing Date Open Until Screening Begins Yes Hiring Range $45,000 per year Full-Time/Part-Time Full-Time: Benefits Eligible Working ConditionsWhile performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions Special Instructions to ApplicantsAll applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application to be considered for a position. experience will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only? Skills, And AbilitiesThorough knowledge of office methods and procedures, as well as NCAA rules and policies. Advanced proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems. Ability to work on several projects simultaneously, set priorities, meet deadlines, problem-solve. Strong customer service skillsAbility to maintain prompt and regular attendanceAdditional Position InformationMust be able to comply with all Athletic Department, University, Board of Trustees, NCAA, and Athletic conference policies and procedures. Benefits of Employment (Applies to full-time, non-police employees only)Job DutiesDuties & ResponsibilitiesProcurementCreate, monitor and manage purchase orders for purchases across the Athletic Department. Review, monitor and approve purchases on procurement cards and travel cards for department staff. Assist in training staff on card program policies and procedures, ordering new cards, managing fraud, etc. Work with the Assistant AD, Business Operations on contract management for the athletic department; review all vendor contracts, understanding terms for the department, ensuring budget is in place for the purchase and tracking timelines on payments due and contracts ending/renewing. Duties & ResponsibilitiesTravelFacilitate the contract process for charter air travel, buses, hotels, etc. for assigned sports. Ensure all proper contract policies are followed, and sport staff understand the process. Review and pay invoices for competition and other travel for all assigned sports and departmentsAssist in the development of travel budgets for all assigned sports, monitor throughout each year and provide updates on budget progress to sport staff and Business Office leadership. Provide support for all Athletic Card Programs including Procurement, Travel and Per Diem; requests new cards, training of staff on use, reviewing purchases, and ensuring proper documentation is obtained for all expenses. Duties & ResponsibilitiesAccounts PayableSubmit check requests for appropriate payments for all assigned areas in the Athletic Department. Manage Vendor records within accounting system. Ensure new vendors are set up properly and update existing vendors with correct addresses, pay information, etc. Duties & ResponsibilitiesBudget/Financial PlanningUpdate and coordinate distribution of budget reports for assigned sports and departments. Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership on status. Hold regular meetings with assigned sports and departments to provide updates on budget standing and address any concerns. Duties & ResponsibilitiesInventoryComplete Annual Inventory processes as prescribed by the University of Memphis and stay up to date on inventory purchases throughout the fiscal year to ensure smooth annual confirmation procedures. Understand inventory throughout the department and serve as contact for surplus process. Duties & ResponsibilitiesAdministrationManage Gift-in-Kind/Trade usage throughout the Athletic Department and ensure proper documentation is recorded on all agreements/transactions. Responsible for managing the Athletic Department mailroom to ensure packages are sent out and received in a timely manner and the room stays clean and maintained. May work Athletic Department events as needed/directed. Duties & ResponsibilitiesPerform other duties as assigned. Supplemental QuestionsRequired fields are indicated with an asterisk (*). Please describe your experience in NCAA intercollegiate athletics. Education